What does one task actually cost you?
Cost per task is your paid hours divided by the tasks that actually completed, which makes it higher than wages alone suggest: the paid day includes travel, waiting and admin that never reach an invoice. Slide your own numbers in below.
Slide the numbers. See what you are spending.
$18
cost per task
$15,840
monthly labor
$1,980
saved if +1 task/person/day
$2,376
wasted on repeat visits
Illustrative. Assumes 8h days, 22 days/month, 15% failed visit rate.
How to read the four numbers
Cost per task spreads the whole paid day across the tasks that completed. If it looks high, that is the point: the gap between it and your hourly wage is what travel, waiting and admin cost you.
Monthly labour is the straightforward one, and the figure most operations already know.
One more task per person per day is the upside from better grouping and fewer empty gaps. Whether it is reachable depends on where your time actually goes. If your people are already back to back, it is not, and the honest answer is that you need more capacity rather than better scheduling.
Wasted on repeat visits uses a 15 per cent failed-visit rate as an illustrative default. Replace it with your own if you know it, because this is the number most operations underestimate and the one that moves most easily. Start by counting why your last twenty repeat visits happened.
These are estimates for thinking with, not an audit. They assume eight-hour days and 22 working days a month.
Questions about the numbers
What does the calculator assume?
Eight-hour days, 22 working days a month, and a 15 per cent failed-visit rate. Those are illustrative defaults, not measurements of your operation. If you know your own failed-visit rate, the repeat-visit figure is the one to re-read.
Why is cost per task not just wages divided by tasks?
Because the hours a person is paid for include travel, waiting and admin that never reach an invoice. Cost per task spreads the whole paid day across the tasks that actually completed, which is why it is usually higher than people expect.
Is one more task per person per day realistic?
It depends entirely on where your time goes. If most of the gap is travel between poorly grouped stops, yes. If your people are already back to back, no, and the honest answer is that you need more capacity rather than better scheduling.
What counts as a repeat visit?
Any job that needed a second trip for a reason that was knowable beforehand: nobody in, no access, wrong part, missing information. Jobs always planned as multi-visit are not repeat visits and should not be counted here.
See where the hours actually go
Book a demo and bring a week of your own job data. We will work out your real cost per task rather than the sliders’ estimate.