Every sample has a clock.
Miss it and the lab rejects the tube.
OkPilot sample collection software tracks hold times against the window you set for each sample type, enforces barcode scans at every handoff, and maintains chain of custody from collection point to lab. It is built for organizations that send their own collectors into the field.
The lab rejects the sample. The test restarts from zero.
A rejected sample does not cost you one collection. It costs you two, plus the drive, plus a day of the client's patience.
When the site is 60 miles away, that is half a collector's day for a single repeat.
What are repeat collections costing you?
13
Repeat collections per month
$1,144
Monthly cost of repeats
52
Hours lost to repeats per month
Your figures, not ours.
What happens when you type "Which samples are approaching hold time? Any at risk?"
You type
"Which samples are approaching hold time? Any at risk?"
OkPilot responds
Four samples in transit right now. Three are on track. BL-1107, a blood draw from Site #14, has 1 hour 28 minutes of hold time left. Maya collected it at 7:15 AM and is currently 12 minutes from the lab. She will make it with about 76 minutes to spare. Water sample WS-2847 has 2 hours 5 minutes left and needs one more chain of custody handoff at the lab receiving dock. No rejections today so far.
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Real time
Live hold time countdowns
Sample aware
Knows hold times and custody
BL-1093 blood draw has 90 minutes of hold time left. Maya is 12 minutes from the lab. Rerouting her now to skip the next pickup and deliver this sample first.
Water sample WS-2847 requires chain of custody with 3 handoffs. 2 of 3 complete. Lab receipt pending. Collector Maya arrives at lab dock in 8 minutes.
It watches hold times so you do not have to
A blood sample approaching its hold time limit is not the same as a soil sample with 18 hours left. OkPilot knows the difference. It reroutes the collector to the lab when a sample is at risk, and it tracks chain of custody handoffs so you see at a glance which samples are one step away from being complete.
You approve every reroute. It never changes a collector's route or skips a pickup without your nod.
Your collector sees "scan barcode" not "complete stop"
The app speaks sample collection. It shows the sample type, the barcode scan requirement, and a live hold time countdown. For water samples, it shows the chain of custody entries and how many handoffs remain. For soil, it requires GPS coordinates at the collection point before the collector can proceed.
The collector cannot close a collection without scanning the barcode and confirming the sample type. Every handoff captures scan, GPS location, and timestamp. The record is kept for retrieval. OkPilot is not a compliance product and does not certify to any regulatory body. It captures the data your operation needs.
Tell it you collect lab samples
"We collect lab samples. Blood has a 6-hour hold time. Water needs chain of custody with 3 handoffs. Soil needs GPS coordinates at the collection point. Barcode scan at every handoff."
That is the setup. OkPilot creates the sample types, the hold time rules, the chain of custody requirements, and the barcode enforcement per type. 48 hours to live.
Your sample collection flow
Since 2018
In market
2,000,000+ tasks
Handled
48 hours
To full setup
Sample collection questions
Every sample type has a configured hold time. OkPilot starts the countdown at the moment of collection and tracks it against the collector's live location and distance to the lab. When a sample approaches its limit, OkPilot alerts you and reroutes the collector automatically.
You define the number of handoffs each sample type requires. At every handoff, OkPilot requires a barcode scan, timestamp, and the receiving party's confirmation. The chain is immutable once recorded. If a handoff is missing, the sample is flagged before it reaches the lab.
Yes. You configure each sample type independently. You set the hold time for each sample type. Water gets chain of custody with 3 handoffs. Soil gets GPS coordinates at the collection point. Each type has its own barcode format, required fields, and proof requirements.
OkPilot also handles pharmacy, florist, grocery, HVAC, and insurance inspection. See all collection features.
See it running your sample collection
Book a demo. We will load your sample types and show you hold time tracking with live rerouting.