Nobody rings to say the tank is low.
By the time they do, you are making an emergency drop.
OkPilot fuel delivery software schedules drops from predicted consumption, captures the meter reading at the tank so gallons are never disputed, and keeps each run dense enough to be worth the drive. Built for propane, heating oil and on-site fuel operations that run their own trucks.
A run-out costs far more than the gallons you failed to sell.
The emergency drop is the obvious cost: one truck, out of route, for one customer. What follows is worse. A tank that runs dry needs a leak test and a relight before it can be used again, which is an engineer rather than a driver, and a customer sitting cold while you arrange it.
Then there is the part nobody puts on the invoice. A household that ran out once starts shopping. Winning that customer took a year of deliveries; losing them took one cold morning.
None of that is a routing problem. It is a forecasting problem that shows up as a routing emergency.
What happens when you type "Who is closest to running out?"
“Who is closest to running out, and can we fit them into tomorrow's north run?”
Four accounts are under 30 percent. Three are already on tomorrow's north run. The fourth, 118 Mill Lane, is 22 percent and six miles off the route, which adds about 35 minutes. It has nine days of burn left at the current forecast, so it fits comfortably into Thursday's run instead.
It tells you before the tank does
Cold snap forecast for Thursday. Eleven keep-full accounts on the east route will burn faster than planned. Pull them forward to Wednesday?
The Harlow account has been refilled three times this quarter at under 40 percent. The tank is undersized for the burn rate. Flag for a sizing conversation?
Tomorrow's south run is six drops across 70 miles. That is under your minimum economic density. Hold two and run it Friday with the four that come due?
Your driver sees the tank, not just the address
The app speaks fuel. Before the driver arrives it shows the tank location, the fill point, the expected volume and anything specific to the site. At the tank it captures what billing will need.
- Expected gallons from the forecast, so a wildly different reading gets questioned on site rather than three weeks later on an invoice.
- The meter reading photographed at the tank, with time and place attached. Quantity disputes end there.
- Site notes that travel with the address, not with whoever took the order: gate code, dog, where the fill point actually is.
- Works with no signal. Rural fill points rarely have any.
Tell it you deliver fuel
“We run propane for about 400 homes and 30 commercial sites. Keep-full accounts get scheduled off burn rate, will-call ring us. Drivers photograph the meter on every drop. Nobody goes out with fewer than eight stops.”
That is the setup. OkPilot creates:
- Keep-full and will-call as separate account types, scheduled differently
- A consumption forecast per account that learns from each delivery
- A meter photograph as a required step before a drop can be closed
- A minimum-density rule that holds a run until it is worth driving
Since 2018
In market
2,000,000+ tasks
Handled
48 hours
To full setup
Fuel delivery questions
How does it predict when a tank needs filling?
From the account's own history: how much it took last time, how long that lasted, and the weather since. The estimate improves with every delivery. Where tank monitors are fitted, OkPilot uses the reading directly instead of the forecast.
Can it handle both keep-full and will-call customers?
Yes. Keep-full accounts are scheduled from predicted consumption. Will-call accounts sit outside the forecast until they ring, and then get slotted into the nearest run that still has capacity.
What stops a driver closing a drop without the meter reading?
You make the photograph a required step. The app will not let the stop be marked complete until it is captured, and the time and location come from the device rather than being typed in.
Does it know not to send a truck out for three stops?
You set a minimum stop count or minimum gallons per run. Runs below it are held and the accounts roll into the next day, unless one of them is close enough to running out that it overrides the rule.
OkPilot also handles pharmacy, grocery, courier. See all delivery features.
See it running your fuel route
Book a demo. Bring a week of your own delivery history and we will show you the forecast it produces, and which of this week's drops did not need to happen yet.