34 of 38 reports went out same day.
The 4 that didn't cost you the agent's next referral.
OkPilot property inspection software loads the right checklist per property type, coordinates tenant access before the inspector arrives, and builds the report in real time so it goes out the same day. It is built for property inspection companies that manage their own inspectors.
Two problems, one missed referral.
Problem one: access. The inspector drives 45 minutes to 220 Elm St. The tenant is not home. Nobody confirmed the appointment. The inspector drives back. That is 90 minutes of labor and fuel for zero inspections.
Problem two: the report. The inspector finishes the job, drives to the next one, gets back to the office at 6 PM, and still has to type up the report. It goes out 3 days later. By then the agent has moved on and booked with someone faster. That late report just cost you the agent's next listing.
Report for 142 Oak delivered 3 days after inspection. Agent already contracted a competitor for the next property.
Lost referral value: 4+ future inspections
What happens when you type "Which inspections this week need access coordination?"
You type
"Which inspections this week need access coordination? Have the tenants confirmed?"
OkPilot responds
Seven inspections this week need tenant access. Four tenants have confirmed. Two have not responded (220 Elm on Tuesday and 88 Pine on Thursday). One declined the original time and wants to reschedule to Friday afternoon. I can send reminders to the two who have not responded and propose Friday 2 PM for the reschedule. Want me to go ahead?
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You just asked a question
Real time
Live confirmation status
Property aware
Knows which need tenant access
Inspection at 220 Elm: tenant has not confirmed access. Sending reminder now. If no response by 4 PM, reschedule for next available slot.
Inspector at 142 Oak has completed 3 of 5 rooms. Report is building as they go. ETA: 20 minutes. The agent will receive the report automatically when the last room is done.
It catches access problems before the inspector leaves
An inspector driving 45 minutes to a locked door is not a minor inconvenience. It is a wasted trip, a missed job, and a report that ships late. OkPilot sends tenant reminders, tracks confirmation status, and flags unconfirmed access before the inspector gets in the car.
And while the inspector works, it tracks room-by-room progress and assembles the report in real time. You see the ETA. The agent gets the report the moment the job is done.
Your inspector sees the right checklist, not a blank form
The app knows it is a 3-bedroom rental. It loads the 3BR checklist: living room, kitchen, bathrooms, bedrooms, exterior. Each room has the condition ratings, photo requirements, and note fields specific to that room type. The inspector cannot skip a room or mark the job complete with missing items.
Every photo, rating, and note feeds directly into the report as it is captured. When the inspector finishes the last room, the report is already built. No re-typing at the office. No 3-day delay.
Tell it you inspect rental properties
"We inspect rental properties. Each property type has a different checklist. Tenants need to confirm access 24 hours before. The report generates as the inspector works and must go out same day."
That is the setup. OkPilot creates the property types, the room-by-room checklists per type, the tenant access confirmation flow, and the real-time report builder. 48 hours to live.
Your inspection workflow
Since 2018
In market
2,000,000+ tasks
Handled
48 hours
To full setup
Property inspection questions
When a job is scheduled, OkPilot sends the tenant a confirmation request with the date and time window. If the tenant has not confirmed 24 hours before, it sends a reminder. If there is still no response by your cutoff time, it flags the job for rescheduling so the inspector does not drive out to a locked door.
Yes. You define checklists per property type: 2-bedroom, 3-bedroom, commercial, studio, or whatever your categories are. When a job is assigned, OkPilot loads the matching checklist automatically based on the property record. The inspector sees only the rooms and items relevant to that property.
The report builds as the inspector works. Every photo, condition rating, and note is captured in real time and assembled into the report template. When the inspector marks the last room complete, the report is ready to send. No re-typing, no back-at-the-office data entry.
OkPilot also handles insurance claims inspection. See all inspection features.
See it running your property inspections
Book a demo. We will load your property types and show you the room-by-room checklist with same-day report delivery.